The challenges of parent-teacher meetings today
Parent-teacher meetings are valuable opportunities for discussion, ensuring effective educational monitoring and strengthening the bond of trust between the school and families. However, organising them can quickly become complex: making appointments, managing schedules, oversights, queues, etc.
Digital tools now make it possible to radically simplify these logistics, while improving the quality of exchanges.
- An essential link in the student-parent-teacher triangle
- Families increasingly demanding in terms of monitoring
- Linguistic and cultural diversity to be taken into account in international schools
- Logistics that are often time-consuming for the administration
The end goal? To facilitate access to these opportunities for dialogue, while maintaining a high degree of flexibility in the organisation.
How digital technology is transforming parent-teacher meetings
1. Booking appointments online
- Opening of a booking portal for families
- Choice of teachers, time slots, and methods (video or face-to-face)
- Automatic notification by e-mail or via mobile application
2. Centralised scheduling organisation
- Real-time visibility of teacher availability
- Automatic detection of scheduling conflicts
- Access to student timetables to adjust sessions
3. Improving the parent experience
- No time wasting thanks to scheduled appointments
- Marked visibility of all teachers met
- History of past or cancelled appointments
- Download appointments in ICS or Google Calendar format
4. Easier monitoring for administration
- Attendance statistics
- Export schedules for each room/teacher
- Option to adjust settings based on feedback from families
Example: Eduka Software’s Parent-Teacher Meetings module
The Eduka parent-teacher meeting module enables schools to:
- Offer slots via the Eduka mobile app.
- Easily configure meeting campaigns (types, times, classes involved).
- Provide parents with a simple interface for choosing their slots.
- Automatically generate schedules for each teacher.
- Take teachers’ availability into account.
- Send automatic reminders before each meeting.
Best practices for digitising your meetings
- Launch the campaign early enough to give families a choice.
- Send automatic reminders a few days before.
- Offer a mix of in-person and remote slots to suit everyone’s availability.
- Analyse participation rates to improve future campaigns.
Conclusion: Adopt a solution that enables the management of parent-teacher meetings!
Digitising parent-teacher meetings does not mean dehumanising the exchange, quite the contrary. By simplifying the process, we give back time and quality to the relationship. For international schools; it is also a way to better include all families and strengthen the school-parent bond.
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