e-Signature – Sign documents with Eduka

Give parents, staff and administrators a fast, secure way to sign school documents online. Designed for schools and international institutions, Eduka’s e-signature for schools streamlines document workflows and ensures compliance while maintaining the highest security standards. Whether it’s enrolment contracts, student and parent agreements, authorization forms or financial agreements, it delivers a seamless, traceable and legally binding signing experience.

Key Benefits:

• Ease of Use: Users can sign documents without needing an Eduka account, reducing unnecessary steps and making the signing process easy!
• Compliance and Security: Fully compliant with international electronic signature laws (e.g., eIDAS). Valid certificates are automatically applied for legal verification.
• Efficiency: Eliminate paper-based workflows, accelerate approvals, and maintain digital records for quick access and management.
• Transparent Consumption Tracking: An integrated usage dashboard tracks signature activity by month or year, enabling transparent billing and usage analysis.

Key Features:

• Secure, Tokenized Access: Documents are accessible via unique, tokenized links — with no need for additional login credentials. This ensures security and convenience.
• Customizable Interface: Add your school’s logo and branding to the signature interface and signed documents, creating a professional and consistent look.
• Multi-Language Support: The signing experience adapts to the user’s preferred language for clarity and accessibility.
• Dual Authentication Options: Signers receive a one-time confirmation code via email or SMS, ensuring the validity of every signature.
• Audit Trail Visibility: Access a detailed audit trail for each signature, including timestamps, IP addresses, and user actions.
• Integrated Document History: View, track, and download signed documents with a comprehensive history of signatures and activity logs.

Where schools use e-signature:

• Enrolment and admission documents.
• Student and parent agreements.
• Staff contracts and administrative approvals.
• Activity consent forms, financial authorizations, and more.

How e-signature works in Eduka:

1. Document Preparation: Upload documents and configure signing details directly in Eduka.
2. Tokenized Link Sharing: Share secure signing links with recipients via email or SMS.
3. Signature Process: Recipients review the document, authenticate via email or SMS, and sign electronically.
4. Audit Trail Generation: An audit trail is created for each signature, ensuring traceability.
5. Final Document Access: Signed documents are stored securely and can be downloaded or reviewed anytime.

Simple or advanced electronic signatures

Eduka’s e-signature works with leading signature providers, so you can match the signature level to each document — from a simple electronic signature to an advanced eIDAS signature. Connect eID Easy or SignaturIT to sign at the level your documents require, with the signed file and a legal audit trail filed straight back into the student’s record.

e-Signature is built into the tools your school already uses — send documents for signature from the Admissions, Documents and Workflow modules, so signing fits the processes your school already runs.

Works well with:

The e-Signature – Sign documents with Eduka works well with these other modules in the Eduka school management software:

Documents ModuleAdmissions ModuleWorkflow ModuleFinance Module