Admissions Module

Overview Screenshots Features & functionality

Efficiently handle the enrollment, re-enrollment, and departure processes for students with advanced and intuitive features for both parents and schools.

Key Benefits:

Admissions portal for parents and schools.
Digital processes for enrollment, re-enrollment, and cancellation.
Online payment available before submitting the application (e.g., application fees).
Customizable online forms.
Real-time tracking of admission files.
Automated processes and integration with the Finance module.

Features:

Admissions Portal for Parents:

Online Account Creation:
- Self-service.
Digital Processes:
- Enrollment, re-enrollment, and cancellation.
Online Forms:
- Customizable and unlimited fields, document uploads, automatic document generation, online validation of enrollment conditions.
Course and Program Selection:
- Rules to ensure consistency with parents’ choices.
Real-Time Tracking:
- From the Parent Portal or via automatic notifications.

Admissions Portal for Schools:

Real-Time Tracking:
- Enrollment, re-enrollment, and cancellation files centralized.
Module Customization:
- Reproduce all dossier processing steps involving various departments.
Process Automation:
- Define automatic sequences between steps, integrate with the Finance module for billing and fee collection, automatic status change notifications to parents.
Bulk Processing:
- Specific actions on selected elements.
Ease of Use:
- Fast email processes, view attachments, and document creation.

Module screenshots

Features & functionality

Administration

🔧

Full customization of forms (tabs, fields, sections, texts), including content, field layout, and display styles
Use of custom reference tables or external web services (e.g., postal codes, addresses)
Conditional display logic to show fields or sections based on user input (e.g., if “Nationality = France”, then show “Address in French” section)
Definition of processing steps and associated application statuses
Optional pre-registration phase before full registration, allowing the process to be split into two stages
Configuration of automated notifications for parents and relevant staff during each process
Management of waitlist priority levels and reasons for withdrawal or cancellation
Integration with the Finance module: display outstanding payments in student records; auto-update status based on invoicing or payment
Automatic generation of documents (e.g., school contracts, receipts), either in bulk or individually
Document container system to track, store, and control user access to required application attachments
Creation of custom parallel registration forms to onboard third-party individuals such as external students (e.g., for exams, extracurriculars), emergency contacts, or any profile needing inclusion in your database

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Academic staff

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Tracking projected enrollment by status: enrolled, re-enrolled, withdrawn, canceled
Dynamic dashboards to view applications by status and processing step
Automatic notifications on creation or submission of new applications
Detailed tracking of each application’s progress, with full action history
Bulk actions on application lists (validate, cancel, change status, send emails to selected parents, etc.)
Access and edit student files (fields, schooling info, supporting documents) with customizable read/write permissions
Custom alerts via email or push notification for status changes
Automatic assignment of next academic year level for re-enrollment to avoid manual input
Automated generation of documents related to applications (registration form, enrollment contract, etc.)

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Parents

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Parents can create their own access accounts independently
Login to an existing account if a sibling is already enrolled, avoiding duplicate accounts
Create and complete applications for enrollment, re-enrollment, or withdrawal via the Parent Portal
Quick access to enrollment, re-enrollment, and withdrawal forms
Automatic notifications for required actions or application status changes
Real-time visibility into the progress of the admission process and school review
Submission of required information via a tabbed form structure
Selection of school branch and academic options offered by the institution
Upload of supporting documents and ID photo
Entry of additional contacts (e.g., emergency or authorized pickup) directly in the form
Online electronic signature of generated documents by one or both parents after form submission
Portal access blocked in case of outstanding payments
Online payment of enrollment or re-enrollment fees before submitting the application

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