Online Shop module

Overview Screenshots Features & functionality

Eduka’s online shop module offers schools a comprehensive solution to offer product for sale, with tools for categories, items, and images. This module integrates seamlessly with Eduka’s Finance module, streamlining order management and invoicing.

Key benefits:

Full administrative control with management of product categories, items, and images and more.
Integration with the Finance module to simplify invoicing and payment processing.
Customization for different periods of the school year, adapting to the specific needs of your institution.

Features:

Product and category management:
- Easily create product categories and quickly modify product details, including images, through the intuitive admin panel. Examples of categories:
  - School uniforms: Complete management of available sizes and quantities to simplify purchases at the beginning of the year.
  - Yearbook: Allow orders at the end of the school year, allowing each family to keep a memento.
  - Textbooks: Purchasing of textbooks offered for individual classes, with stock tracking options.
Order and invoicing process:
- Collect and manually validate orders before they are invoiced through the Finance module.
- Track all stages of the order to visualize progress and status.
- Flexibility in managing different types of products, with differentiated fees.
Customization and flexibility:
- The store can be configured for different usage periods, events, and seasons.

Eduka’s online store module provides an efficient and customizable solution, allowing schools to manage their online sales with full control over products and smooth financial integration.

Module screenshots

Features & functionality

Administration

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Catalog setup

Create product categories and subcategories
Add text descriptions and images for categories
Access restrictions by school scope (site, level, section)
Product reference with fields including:
- Product name
- Category
- Price
- Formatted description
- Product images (including thumbnail)
- Activation status (shown or hidden in portal)
- Highlighting of a featured product

Order tracking and management

Dashboard with summary view of orders:
- Pending validation
- Pending invoicing
- Pending payment
- Paid
- Completed (manual)
- Cancelled (manual)
- Refunded (manual)
Manual status update for one or multiple orders
Summary report generation on orders (filters by date/status)
Automatic email notifications sent to:
- Admin who changed the status
- Customer who placed the order
Integration with Finance module
Creation of a store fee (single fee for all products) configurable as:
- Responsible / Staff type
- For a single period
Associated with a dedicated invoice template

Invoicing of pending orders:

Individual or grouped invoicing
Preview invoices before finalizing
Validate or cancel invoice creation
Send invoices by email
Send notifications
Access invoice history:
- From the family record
- From the Parents portal
- From the Store module

Payments & Refunds

Manual entry of a payment:
- Select bank and payment type
- Select Store fee
- Allocation and final validation
- Receipt visible in family record and Payer portal
Online payment via Payer portal
- Automatic update of order status to “Paid”
Credit note creation:
- From the invoice
- Option to cancel the order in the Store module with status “Canceled”