School Structure Module

Overview Screenshots Features & functionality

Build and manage school structures easily with our intuitive interface in just a few clicks. With support for all types of schools, including multi-site and international clusters.

Key Benefits:

Precise definition of educational offerings and course selections by school year.
Real-time overview of past, present and projected enrolments.
Course selections tailored to the required curriculum.
Assign students to classes in bulk with just a few clicks.
Configuration of capacities at multiple levels: grade, class, and site.
Management of multi-grade classes.

Features:

Definition and management of your educational offerings:
- Precisely define your educational offering and course selections according to the academic year.
- Get a real-time overview of past, present and projected enrollments by positioning each student in the grade history.
Customized course selections:
- Restrict possible course selections on re-enrollment to match any change in admissions entry.
- Define selection rules for specialized courses/subjects offered (such as languages, compulsory/faculty subjects, etc.).
Student assignment:
- Perform mass assignment of students to classes in just a few clicks using drag & drop.
- Support for double and multiple curricula (French, British, American, Moroccan…).
- Multi-entity and subject-specific management.
- Flexible management of courses and school structures.
Flexibility and customization:
- Customize structure management options to meet the specific needs of your school.
- Simplify administrative management and improve the efficiency of your educational teams.
- Optimize the management of your school structures with our advanced module, designed to adapt to all types of schools, including multi-site and international clusters.

Module screenshots

Features & functionality

Administration

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General setup (by school year)

Create a new school year with customizable dates
Copy structure from previous year (branches, options, classes)
Year-specific settings to maintain consistent history
Define the “current” school year (default view across platform)

Educational structure setup

Create school branches using hierarchical elements (campus, cycle, level, section, track)
Assign each student to a single branch per year
View and edit branches via a tree interface
Assign codes and grades to branches (for Pronote sync)
Hide certain branches from parents (registration, re-registration, dialogue forms)

Educational options configuration

Create options catalog (e.g. languages LV1, LV2, specialties)
Associate options with one or more branches
Set mandatory/optional choices, min/max selections
Hide options or specific values from parents
Add correspondence codes for Pronote sync

Selection rules (educational paths)

Restrict or guide option choices based on:
- Previous year’s choices
- Similar options (e.g. prevent choosing same language twice)
- Dependencies between options (e.g. math in Chinese if Mandarin chosen)
- Student criteria (nationality, profile)
Create option groups and advanced selection rules (e.g. specialties in final year)
Allow admin overrides for exceptions

Class management

Create, modify, delete classes (yearly defined)
Duplicate classes for faster setup
Link classes to branches
Assign tutors (main teachers)
Hide classes from parent portal by year

Student assignment

Assign individually from student record
Bulk assign via drag-and-drop interface
Check consistency between branch and class
Alert on mismatches (e.g. 10th grade student in 8th grade class)

Workforce tracking

View past, current, projected enrollment numbers
Real-time counts by dossier status (validated, pending, etc.)
Download enriched student lists (options, personal info)
Generate AEFE report segmented by nationality

Capacity management

Define expected capacity by branch/class (total, new, re-enrolled)
Track difference between actual enrollment and capacity
Display capacity warnings as info alerts
Cross-year correspondences
Set N-1 default branch for re-registration
Set N+1 branches proposed for next year’s registration

References and hierarchies

Create, delete, customize hierarchy levels
Add/remove elements per level (e.g. remove a track)
Conditional deletion only if no student linked

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Teachers

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Assign as main class teachers
Assigning to classes for personalized display on the Teacher Portal
Viewing the school tree of their students if permissions are enabled

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Parents

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Choice of education
School branch selection during registration/re-registration
Entering the educational options offered by the establishment
Dynamic interface: options offered according to the rules defined by the establishment
Blocking the form if the educational path rules are not respected
Controlled display
Display or not of the class on the Parent Portal (configurable by the school)
Display limited to visible branches/options (hidden branches or options remain accessible to administration only)

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