Easily manage structures with an intuitive interface for all schools, including multi-site and international

AdministrativeCore module

Build and manage school structures easily with our intuitive interface in just a few clicks. With support for all types of schools, including multi-site and international clusters.

Key Benefits:

  • Precise definition of educational offerings and course selections by school year.
  • Real-time overview of past, present and projected enrolments.
  • Course selections tailored to the required curriculum.
  • Assign students to classes in bulk with just a few clicks.
  • Configuration of capacities at multiple levels: grade, class, and site.
  • Management of multi-grade classes.

Features:

  • Definition and management of your educational offerings:
    • Precisely define your educational offering and course selections according to the academic year.
    • Get a real-time overview of past, present and projected enrollments by positioning each student in the grade history.
  • Customized course selections:
    • Restrict possible course selections on re-enrollment to match any change in admissions entry.
    • Define selection rules for specialized courses/subjects offered (such as languages, compulsory/faculty subjects, etc.).
  • Student assignment:
    • Perform mass assignment of students to classes in just a few clicks using drag & drop.
    • Support for double and multiple curricula (French, British, American, Moroccan…).
    • Multi-entity and subject-specific management.
    • Flexible management of courses and school structures.
  • Flexibility and customization:
    • Customize structure management options to meet the specific needs of your school.
    • Simplify administrative management and improve the efficiency of your educational teams.
    • Optimize the management of your school structures with our advanced module, designed to adapt to all types of schools, including multi-site and international clusters.

Module screenshots

Features & functionality

Administration

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General setup (by school year)

  • Create a new school year with customizable dates
  • Copy structure from previous year (branches, options, classes)
  • Year-specific settings to maintain consistent history
  • Define the “current” school year (default view across platform)

Educational structure setup

  • Create school branches using hierarchical elements (campus, cycle, level, section, track)
  • Assign each student to a single branch per year
  • View and edit branches via a tree interface
  • Assign codes and grades to branches (for Pronote sync)
  • Hide certain branches from parents (registration, re-registration, dialogue forms)

Educational options configuration

  • Create options catalog (e.g. languages LV1, LV2, specialties)
  • Associate options with one or more branches
  • Set mandatory/optional choices, min/max selections
  • Hide options or specific values from parents
  • Add correspondence codes for Pronote sync

Selection rules (educational paths)

  • Restrict or guide option choices based on:
    • Previous year’s choices
    • Similar options (e.g. prevent choosing same language twice)
    • Dependencies between options (e.g. math in Chinese if Mandarin chosen)
    • Student criteria (nationality, profile)
  • Create option groups and advanced selection rules (e.g. specialties in final year)
  • Allow admin overrides for exceptions

Class management

  • Create, modify, delete classes (yearly defined)
  • Duplicate classes for faster setup
  • Link classes to branches
  • Assign tutors (main teachers)
  • Hide classes from parent portal by year

Student assignment

  • Assign individually from student record
  • Bulk assign via drag-and-drop interface
  • Check consistency between branch and class
  • Alert on mismatches (e.g. 10th grade student in 8th grade class)

Workforce tracking

  • View past, current, projected enrollment numbers
  • Real-time counts by dossier status (validated, pending, etc.)
  • Download enriched student lists (options, personal info)
  • Generate AEFE report segmented by nationality

Capacity management

  • Define expected capacity by branch/class (total, new, re-enrolled)
  • Track difference between actual enrollment and capacity
  • Display capacity warnings as info alerts
  • Cross-year correspondences
  • Set N-1 default branch for re-registration
  • Set N+1 branches proposed for next year’s registration

References and hierarchies

  • Create, delete, customize hierarchy levels
  • Add/remove elements per level (e.g. remove a track)
  • Conditional deletion only if no student linked

Teachers

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  • Assign as main class teachers
  • Assigning to classes for personalized display on the Teacher Portal
  • Viewing the school tree of their students if permissions are enabled

Parents

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  • Choice of education
  • School branch selection during registration/re-registration
  • Entering the educational options offered by the establishment
  • Dynamic interface: options offered according to the rules defined by the establishment
  • Blocking the form if the educational path rules are not respected
  • Controlled display
  • Display or not of the class on the Parent Portal (configurable by the school)
  • Display limited to visible branches/options (hidden branches or options remain accessible to administration only)