Why digitise school catering management (canteen)?
Managing school canteens is a real challenge for schools: registrations, reservations, allergies, attendance, invoicing… When everything is still managed manually or in Excel files, errors can multiply and monitoring becomes more complex than necessary.
Today, there is school canteen (catering) management software available that can automate and centralise the entire process. This is a considerable advantage for schools wishing to improve reliability, efficiency and parental satisfaction.
- Reduced administrative time: no need to input data manually.
- Fewer billing errors: absences, attendances and changes are automatically taken into account.
- Better communication with families: confirmation of meal reservations, allergy alerts, online payments.
- Individualised support: attendance at meals, special diets, food preferences.
What features to look for in school catering software?
Un bon logiciel de gestion de cantine scolaire devrait proposer :
- Meal reservations by parents via a portal or mobile app
- Absence management and automatic invoice adjustment
- Monitoring of allergies and special diets
- Automated invoicing based on actual attendance
- Real-time reporting for the kitchen, administration and parents
- Secure online payment and balance tracking
Use case: how Eduka simplifies school catering and canteen organisation
Eduka’s Canteen module enables schools to:
- Set up meals and menus by day, cycle or group.
- Automatically adjust invoices according to absences or attendance.
- Manage specific diets (vegetarian, gluten-free, etc.).
- Allow families to view and modify their bookings.
- Centralise all information in an intuitive interface.
Everything is connected to other service and billing modules and to the Eduka mobile app, for a seamless, duplicate-free experience.
Best practices for effective canteen management
- Anticipate bookings: let families plan ahead.
- Synchronise with absences: avoid charging for meals that are not eaten.
- Clearly communicate the rules for changes and cancellations.
- Analyse data (attendance rates, most popular dishes, etc.).
- Digitise invoicing and payments for greater transparency.
Conclusion
School canteen management software is not a luxury, it is a necessity for modern establishments. It simplifies administration, prevents costly errors and improves the experience for families. With a solution such as Eduka, you save time while ensuring a fairer and more personalised service for your pupils.
Join hundreds of satisfied schools
Get in touch with our sales team to schedule a personalized demo, request more information, and explore how Eduka Suite can transform and elevate your school's operations.
