Personnel Management Module

Overview Screenshots Features & functionality

Optimize staff management with our advanced module, designed to centralize and simplify the management of HR information and documents, while facilitating communication between staff and parents.

Key Benefits:

Centralized database of staff members.
Online updating of personal information.
Digitization and management of HR-related forms.
Centralization of HR documents.

Features:

Staff Member Database:
- Creation of a database of staff members: administrators, teachers, service providers, etc.
- Customizable level of detail: unlimited number of fields, definition of documents to put online.
- Online updating by each staff member of their personal information.
Digitization and management of HR forms:
- Digitization of various HR related forms: leave requests, annual staff evaluation and meeting, salary advance requests.
- Ability to manage HR applications, annual staff review and meeting.
Centralization of HR documents:
- Centralization of HR documents: contracts, work certificates, etc.

Module screenshots

Features & functionality

Administration

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Creation and updating of staff database

Manual creation or bulk import of profiles via Excel
Supported staff types: teachers, administrative staff, contractors
Customizable data fields (role, subjects, scope, status, hierarchy, etc.)
Manual updates or external sync (re-import)
Activation of staff portal for self-updates
Launch update campaigns via Workflow module
Tracking of status, roles, subjects, and assigned scopes
Centralized management of staff documents (visas, contract, passport, etc.)

Data utilization

Assign teachers to their classes via School Structure module
Display of head teacher in student photo directories
Assign permissions in Classroom Hub module – Teacher portal
Create staff lists with advanced filters (profile, scope, type)
Generate staff photo directories via Lists & Searches module
Produce standard documents with mail merge: certificates, badges, documentation etc.
Staff payments handled via Finance > Other payments module
Send targeted or mass emails via Communication module
File sharing between staff in Eduka

Interactive org chart

Create blocks for staff or edit with free text
Display photos, position, roles
Drag-and-drop, export PDF/PNG, color customization
Hide photos, resize blocks
Embed via widget in other Eduka pages

Rights and hierarchy management

Configure contact display rights by staff status
Define hierarchical managers for dynamic request routing
Bulk modify data (status, subject, scope)

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Teachers / Personnel

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Access to their personal portal to update their data (contact details, documents)
Upload of supporting documents (passport, visa, diploma)
Reception of HR documents generated by the school (contracts, certificates)

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