Simplify your staff management for maximum efficiency

AdministrativeCore module

Optimize staff management with our advanced module, designed to centralize and simplify the management of HR information and documents, while facilitating communication between staff and parents.

Key Benefits:

  • Centralized database of staff members.
  • Online updating of personal information.
  • Digitization and management of HR-related forms.
  • Centralization of HR documents.

Features:

  • Staff Member Database:
    • Creation of a database of staff members: administrators, teachers, service providers, etc.
    • Customizable level of detail: unlimited number of fields, definition of documents to put online.
    • Online updating by each staff member of their personal information.
  • Digitization and management of HR forms:
    • Digitization of various HR related forms: leave requests, annual staff evaluation and meeting, salary advance requests.
    • Ability to manage HR applications, annual staff review and meeting.
  • Centralization of HR documents:
    • Centralization of HR documents: contracts, work certificates, etc.

Module screenshots

Features & functionality

Administration

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Creation and updating of staff database

  • Manual creation or bulk import of profiles via Excel
  • Supported staff types: teachers, administrative staff, contractors
  • Customizable data fields (role, subjects, scope, status, hierarchy, etc.)
  • Manual updates or external sync (re-import)
  • Activation of staff portal for self-updates
  • Launch update campaigns via Workflow module
  • Tracking of status, roles, subjects, and assigned scopes
  • Centralized management of staff documents (visas, contract, passport, etc.)

Data utilization

  • Assign teachers to their classes via School Structure module
  • Display of head teacher in student photo directories
  • Assign permissions in Classroom Hub module – Teacher portal
  • Create staff lists with advanced filters (profile, scope, type)
  • Generate staff photo directories via Lists & Searches module
  • Produce standard documents with mail merge: certificates, badges, documentation etc.
  • Staff payments handled via Finance > Other payments module
  • Send targeted or mass emails via Communication module
  • File sharing between staff in Eduka

Interactive org chart

  • Create blocks for staff or edit with free text
  • Display photos, position, roles
  • Drag-and-drop, export PDF/PNG, color customization
  • Hide photos, resize blocks
  • Embed via widget in other Eduka pages

Rights and hierarchy management

  • Configure contact display rights by staff status
  • Define hierarchical managers for dynamic request routing
  • Bulk modify data (status, subject, scope)

Teachers / Personnel

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  • Access to their personal portal to update their data (contact details, documents)
  • Upload of supporting documents (passport, visa, diploma)
  • Reception of HR documents generated by the school (contracts, certificates)